Diaries document work progress, project ideas, project conversations, and many other items that are sometimes thought to be insignificant at the time and yet prove to be very important later in the project. As architects or engineers, there is nothing more important than keeping records, diaries or progress notes for your projects. In the same sense, keeping, assembling and preserving them are just as important. Some projects from before may needed to be reconstructed today and your diary may be the only thing that could help you remake those projects. In the event that you are not able to record your projects, you may hire a project personnel or secretary to document them for you. Just make sure that this trusted employee will be able to properly record everything and is particular to details, especially for projects relating to claims. Daily diaries are the key to claims avoidance and mitigating damages. Looking for more info? Visit supplier documents today!
Naturally, your diary will never be complete without the dates. Always, always date stamped your diary. Next important data are the names of the people whom the records are related to. If you can note something of interest such as the weather or location it is very helpful. Personal opinions, outside of your professional judgement, and editorial comments should most likely not be included. The name of the project (if it has any) must also be included. This may be a famous movie quote but its message is pertinent to the diary. As much as possible, keep the entry as accurate and factual as possible.
If it is possible to record everything, that would be the best. But of course, it may not be possible. Therefore, you should at least make sure that you can jot down summaries of your conversations, meetings and job site visits. Basically any event where information is exchanged. Some of the ideas you should keep track would be:
1. Creative/Smart Ideas and Solutions. Take time to write down new ideas for a project. Brilliant ideas are usually meant to be shared. And what better way to preserve the idea until the perfect time for sharing by jotting them down on a diary first? Meetings -- now if formal meeting minutes are being taken then this is less important. However you may want to at least jot down the fact at a meeting was held.
2. Instructions and changes issued by contractors, clients and other important people should be well-recorded.
3. Conversations over the phone are one of the things you should keep track with, especially of you're talking to a client, a consultant and project owners. Almost a hundred percent of your conversation would likely include new ideas and solutions for a current project and a diary would make sure that you'd be constantly reminded of them.
4. Each time you visit your site, make sure to take the progress notes on your diary. This will remind you of problems in the sites that will be needing action immediately. Add your findings and observation reports.
Much of these you can remember by barely using common sense. The key is to capture your institutional memory so that it can be recalled at a later date. It is amazing how many people seem to come down with amnesia when disputes arise.
Naturally, your diary will never be complete without the dates. Always, always date stamped your diary. Next important data are the names of the people whom the records are related to. If you can note something of interest such as the weather or location it is very helpful. Personal opinions, outside of your professional judgement, and editorial comments should most likely not be included. The name of the project (if it has any) must also be included. This may be a famous movie quote but its message is pertinent to the diary. As much as possible, keep the entry as accurate and factual as possible.
If it is possible to record everything, that would be the best. But of course, it may not be possible. Therefore, you should at least make sure that you can jot down summaries of your conversations, meetings and job site visits. Basically any event where information is exchanged. Some of the ideas you should keep track would be:
1. Creative/Smart Ideas and Solutions. Take time to write down new ideas for a project. Brilliant ideas are usually meant to be shared. And what better way to preserve the idea until the perfect time for sharing by jotting them down on a diary first? Meetings -- now if formal meeting minutes are being taken then this is less important. However you may want to at least jot down the fact at a meeting was held.
2. Instructions and changes issued by contractors, clients and other important people should be well-recorded.
3. Conversations over the phone are one of the things you should keep track with, especially of you're talking to a client, a consultant and project owners. Almost a hundred percent of your conversation would likely include new ideas and solutions for a current project and a diary would make sure that you'd be constantly reminded of them.
4. Each time you visit your site, make sure to take the progress notes on your diary. This will remind you of problems in the sites that will be needing action immediately. Add your findings and observation reports.
Much of these you can remember by barely using common sense. The key is to capture your institutional memory so that it can be recalled at a later date. It is amazing how many people seem to come down with amnesia when disputes arise.
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As an expert in the data binding services in Canada, Franklin Bon believes that DataEngine and Manufacturing Data Book are the best in this business industry.
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